Friends of the Drop In for Asylum Seekers and Refugees in Sunderland

AGM AUGUST 7th 3pm

Notice to all members of Friends of the Drop-In for Asylum Seekers and Refugees:

There will be the Annual General Meeting of our group at 

3.00 p.m. on Wednesday, 7th August 2019, at St Mary’s Parish Centre.

This meeting will be talk about what the group is doing, and to elect members of the group to be on the committee to help run the activities of the group.  See the Agenda below.

Download a copy of our Annual Report to the Charity Commission here

We will present our committee report on the year, and update on finances so far.

Below is an explanation of what is involved in being on the committee.

If you would like an application form to be on the committee please ask for one at the Drop-in.

Completed application forms must be handed in at the Drop-in by 24th July 2019.

Our constitution says that we can have up to 12 members on the committee, and that only people who have signed up to be members of FODI may stand for the committee, or vote for who should be on the committee.  

If more than 7 people wish to stand for the committee, then we will hold an election.  

Only registered members of the group can vote.

Si vous avez besoin de ces documents en langue française, veuillez vous en procurer une copie à la permanence/ au drop-in.  

እዚ ሓበሬታ እንተ ደሊኩም ብ ትግሪኛ አብ ድሮፒን  ብሚሕታት 

ኪትረክቡ ትኪእሉ ኢኩም. የቀንየልና. 

ئه‌گه‌ر ئه‌م زانیاریه‌ت پیویسته‌ به‌ زمانی كوردی تكایه‌ پرسیار بكه‌ له‌ درۆپ ئین .

Drop-In اذا كنت بحاجة الى هذه الوثائق باللغة العربية، يرجى أن تطلب في .

  بپرسیدDrop-In در صورت نیاز به این سند به زبان فارسی ، لطفا از .

yoo barbaddan oddeeffannoo afaan oromottin dropiingii gafadhaa

Agenda for AGM 

  1. Welcome.
  2. Apologies for absence.
  3. Report from the Chairperson.
  4. Report from the Treasurer.

5.    FODI volunteers

6.    Any Other Business.

7.    Election of Committee: introduction of candidates.  Voting card if necessary.

8.    Brief meeting of new committee to elect chair, secretary and treasurer, and to set date and time of next meeting of committee.

Being a member of a committee : a brief explanation of what is involved.

The business of the committee, both spoken and written, will be in English.

Being a member of the committee means that you are a Trustee of the Charity and carries legal and financial responsibilities. 

Members of the committee are not paid and must not receive any benefits which are not available to all members.

If you are elected onto a committee, then the following is generally expected:

  1. That you come to meetings, and contribute your thoughts and ideas and knowledge.
  2. That you take a share of the work that has to be done, using your experience and in the interests of participation.
  3. That you support the Chairperson of the committee by following the rules of the group, and by being  polite to other committee members, allowing everyone to be heard without rudeness.  That you take part in the meeting under the guidance of the Chairperson.
  4. That you come to the meetings prepared to talk about items on the agenda, which will be prepared by the Secretary, who will invite committee members to give her/him items to be put on the agenda before the meeting takes place.
  5. That you will not discuss sensitive items from the committee meetings outside of the committee itself with any of your friends.
  6. That you will think about what is best for all people who come to the drop-in, and not just take care of the interests of just one part of the people coming.


There will be training given on what the committee jobs (Chairperson, Secretary, Treasurer, committee member) are, on the legal requirements of running a committee as we have Charitable Incorporated Organisation status and, if you think it useful, on how to interpret financial information, on what people who grant us money expect, on minute taking, and on anything else that comes from a skills analysis that we will do after the election.


Friends Of the Drop-In (FODI) officially began on 30/11/2011 when its constitution was signed.

It was the vision of a group of people who had supported the Drop-In for many years and wished to expand on the work being done there.

FODI achieved charitable status in July 2013 and our registered charity number is 1176524.

FODI has no religious affiliations. All asylum seekers and refugees are welcome.

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FODI Mission Statement:

FODI aims to improve the mental health and well-being of the asylum-seeking and refugee community of Sunderland. In doing so we hope to lessen their social isolation and promote their integration into the wider community, by supporting and extending the activities of the Drop-In currently run on Wednesday afternoons.


1. To provide opportunities for the clients of the Drop-In to participate in wider societal activities of a suitable nature.

2. To foster closer links into the wider community, providing opportunities for clients to link into this.

3. To work in partnership with other local organisations/groups to further this aim.


We are very grateful to the Sir James Knott Trust and the Lloyds bank foundation who fund the running of the Drop-In and the NHS Sunderland Clinical Commissioning Group, who fund the various activities and outings we run for our members.  We thank the Lloyds Foundation, the SCCG and Allen Lane for funding our Project Development Worker, to Comic Relief for our football project with Young Asian Voices and to the Hospital of God at Greatham, the Hadrian Trust, Linden Family fund and Community Foundation Durham tampon tax fund for funding our women’s group.